Run weddings
like a system
The only wedding workflow system built for the chaos of a 300-guest, 14-hour, no-do-overs wedding day. Every wedding follows the same system, so nothing gets missed.
14-day free trial, no card required. Then $9 a month or $90 a year.
Not ready yet?
Don’t double-book your sanity
Plan your year with precision. See every booking, inquiry and deadline on one calendar, so you never overcommit.
January
February
March
April
May
June
July
August
September
October
November
December
Your whole season, in your pocket.
Events · runbooks · payments · client forms
The day plan, the shot list and the weather, on the phone you’re already holding.
Their side of the wedding, on one link.
One private link per couple, from the first quote to the last photo.
Their best photo full screen, the films beside it, sorted into sections you name. One button downloads it all.
Built for the entire wedding job
It’s not just about taking photos. It’s managing people and expectations, and we handle the boring part.
Second shooter sync
Shot lists, timelines and family group names go to their phone before they reach the venue.
Posing and guidance
Posing prompts and moment reminders sit in the timeline, for when they ask what to do with their hands.
Contracts and forms
Agreement, second-shooter and waiver templates. Digital signatures and questionnaires.
The ‘after’ workflow
Follow-ups for albums, prints and anniversary sessions turn one wedding into a client for life.
See your success clearly
Stop guessing if you’re profitable. The dashboard follows the whole funnel, from first inquiry to final payment.
Revenue
Where leads come from
2026- Instagram16 inquiries34%
- Referral13 inquiries26%
- Google9 inquiries18%
- Wedding fairs6 inquiries12%
- Other4 inquiries10%
One plan, everything included
Try it free for 14 days, then $9 a month or $90 a year. No tiers, no job caps, 20 GB of galleries included.
- Calendar, runbooks and day plans
- Client portal: quotes, contracts, invoices, messages
- Galleries with films - 20 GB included
- Second-shooter sync
- The iOS app
Set up in 2 clicks. No card required. Prices exclude tax.
How it works
Full access from day one - calendar, runbooks, client portal, contracts, invoicing and the iOS app.
Today
Start your 14-day free trial - the whole platform, not a cut-down version. No card required.
Before your trial ends
We email you before day 14. You decide then - nothing is charged unless you subscribe.
If you stay
$9 a month or $90 a year. Cancel anytime, export your data anytime.
Questions, answered
Book clients while you’re shooting at another wedding
Everything. The 14-day trial is the full product, not a cut-down version - and no card is needed to start. Nothing is charged unless you subscribe at the end.
One plan, with everything in it:
- Calendar-first dashboard - every wedding, deadline, shoot and open inquiry on one season view
- Runbooks that date every task from the event, with the next step always visible
- Client portal: galleries, chat, e-signed contracts, quotes, invoices, questionnaires and files - 20 GB of galleries included
- Google Calendar sync and an email the evening before every event
- iOS companion app (beta) that works offline
It's built for wedding photographers and videographers - solo, or working together as a team. Weddings come first, but the same runbook approach works for any event with a date: portraits, baptisms, proms, corporate shoots. If it has a date and deadlines, it fits.
$9 a month or $90 a year, after a 14-day free trial. One plan with everything in it - no tiers, no job caps, no per-seat add-ons. 20 GB of galleries is included; more storage is one add-on at a time - 100 GB for $8, 500 GB for $35 or 1 TB for $60 a month, swap any time. Prices exclude tax, which is added at checkout where it applies. Cancel anytime from your account, and your data stays exportable.
Technically WeddingRunbook is a CRM too - clients, quotes, invoices, and a pipeline are all in there. The difference is what it's built around: most CRMs start with the sale, WeddingRunbook starts with the calendar. It shows what's happening across all your events and what you should do next, with runbooks designed around the event timeline.
Yes, it's live. Connect your Google account and your event days, shoots, and appointments sync to Google Calendar automatically - including anything you create on your phone. We only add and update the events WeddingRunbook created; we never read the rest of your calendar.
Yes - an iOS companion app is in beta. It's calendar-first and works offline, so the season is in your pocket at the venue.
We prioritize based on real usage and what customers tell us. We send short check-ins and roadmap polls, and you can request features anytime.
Yes. We'll help you migrate for free. At minimum we can import clients/weddings/dates/notes/links from a spreadsheet or export from your current tool.
Still have questions?
Write to studio@weddingrunbook.com and we’ll get back to you quickly